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Important change you must make to your Gift Aid declaration for Rapidata online donations

** Special notice for our Artez and charity eDirectDebit clients **

We want to make you aware of an important change you must make to your Gift Aid declaration wording following new HM Revenue & Customs guidelines.

This applies to all online donations that Rapidata processes on your behalf, either eDirectDebits and/or Artez credit card donations, including sponsorship donations.New HMRC guidelines stipulate that donors must now confirm that they will pay enough tax to cover all donations they intend to make that year. Before now, they were required only to confirm that they would pay enough tax to cover the gift referred to on the form.

For your convenience, we have updated the default Gift Aid declaration wording as follows:

Please treat as Gift Aid donations all qualifying gifts of money made today, in the past 4 years and in the future.

I confirm I have paid or will pay an amount of UK Income Tax and/or Capital Gains Tax for each tax year that is at least equal to the amount of tax that all the charities or community amateur sports clubs that I donate to will reclaim on my gifts for that tax year. I understand that other taxes such as VAT and Council Tax do not qualify. I understand the charity will reclaim 25p of tax on every £1 that I given.

[ ] Please tick this box to join the Gift Aid scheme

This new wording will automatically be applied to your eDirectDebit forms and all new Artez donations forms, unless you have already provided us with custom wording. You will need to update copy on any and all of your existing Artez donation forms.

You may apply your own custom wording for your online Gift Aid declaration, but please ensure that it is approved by HMRC prior to use. For additional information on HMRC guidelines for electronic declarations, please visit the HMRC website. HMRC has confirmed it will continue to accept Gift Aid claims on donations made using the old declaration until 31 December 2012; however we advise you to please incorporate the changes required under the new guidance to all your Rapidata donation forms as soon as possible.

Please note, whilst Rapidata has updated the templates, Rapidata takes no responsibility for the Gift Aid declaration, so it is vital you check to make sure it meets your requirements and that of HMRC.

If you have any questions regarding this information, please do not hesitate to contact our dedicated Client Support Team. They are available to answer your questions Monday-Friday, 9am to 5.30pm, and on modified hours during the festive period. Just phone 01293 601110 or send an email to support@rapidata.co.uk


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